East Grampian Coastal Partnership
Privacy

EGCP Privacy Policy


Introduction

East Grampian Coastal Partnership (EGCP) is committed to ensuring the secure management of data held by EGCP in relation to its subscribers, customers, volunteers, staff, and other interested parties. EGCP’s staff members have a responsibility to manage individuals’ data in accordance with this policy.

This Policy sets out EGCP’s duties in processing data collected and managed by EGCP.  

Legislation

It is a legal requirement that EGCP must collect, handle and store personal information in accordance with relevant legislation including UK GDPR and the Data Protection Act 2018.

Data

“Personal Data” is that from which a living individual can be identified either by that data alone, or in conjunction with other data held by EGCP.
The Personal Data held and processed by EGCP is detailed in EGCP’s Fair Processing Notice and the Data Protection Terms and Conditions of Employment provided to all employees.

Data Sharing

Personal Data is shared when necessary within EGCP, and with third parties who require to process the same Personal Data as EGCP. Whilst EGCP and third parties may jointly determine the purposes and means of processing, both EGCP and the third party will be processing that data in their individual capacities as data controllers. 

A data processor is a third-party entity that processes Personal Data on behalf of EGCP and is frequently engaged if certain of EGCP’s work is outsourced.

A data processor must comply with Data Protection laws. EGCP’s data processors must ensure they have appropriate technical security measures in place, maintain records of processing activities and notify EGCP if a data breach is suffered.

Data Storage and Security

All Personal Data held by EGCP must be stored securely, whether electronically or in hard copy format. EGCP must ensure that Personal Data is only retained for the necessary period appropriate to its original use. 

Breaches

EGCP has reporting duties in the event of a data breach or potential breach occurring. 

Data Subject Rights

Certain rights are provided to Data Subjects under the GDPR, as set out in EGCP’s Fair Processing Notice.

EGCP Privacy Policy (PDF): Click Here

December 2023

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Changes to this Privacy Statement

EGCP Ltd. reserves the right to change this Privacy Policy at any time, and such changes will be posted to the EGCP website.

Questions

Any questions concerning this Privacy Policy may be directed by e-mail to: d.r.green@egcp.org.uk

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IONOS - Website Host

What are Cookies?

A cookie is a piece of data stored on the user's computer tied to information about the user. We may use both session ID cookies and persistent cookies. For session ID cookies, once you close your browser or log out, the cookie terminates and is erased. A persistent cookie is a small text file stored on your computer's hard drive for an extended period of time. Your browser's help file contains information and instructions for removing persistent cookies. Cookies may help to minimize load times and save on server processing. Cookies used on the EGCP Limited website do not contain personally identifiable information.

Log Files

Like most standard websites, the Internet provider (IONOS Ltd.) uses log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user's movement in the aggregate, and gather broad demographic information for aggregate use. However, NONE of the information stored in IONOS Ltd. log files, including but not limited to IP addresses, is linked to personally identifiable information.

Google Analytics

The Internet Provider - IONOS Ltd. - use “Google Analytics” to collect information about use of this Site, such as how often users visit the Site, and what pages they visit when they do so. 

Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this Site. This cookie cannot be used by anyone but Google, Inc. The information generated by the cookie will be transmitted to and stored by Google on servers in the United States.

The information received from Google Analytics is only used to improve services on this Site. We do not combine the information collected through the use of Google Analytics with personally identifiable information.

Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this Site by disabling the Google Analytics cookie on your browser (https://tools.google.com/dlpage/gaoptout/)

Third Party Websites

The EGCP Ltd. website contains links to other sites. Please be aware that EGCP is not responsible for the privacy practices of such other sites or of its customers. We encourage you to read the privacy statements of each and every website that collects personally identifiable information. The EGCP Privacy Policy as described herein applies solely to the EGCP Ltd. website.

Revised: December 2023

© 2023 - EGCP Limited - All rights reserved.
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